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St Fillan's Parent Council

Welcome to the home of your school Parent Council.

Welcome to our new parents of the St Fillan's community, as we enter a new school year.

Next meeting: St. Fillan's Primary School, Monday 18th November 2019.  All welcome.


The Scottish Schools (Parental Involvement) Act 2006 attempts to encourage more parents and carers to participate in the life of the school, than do at present. 
The main aims of the Act are to:
  • Help parents become more involved with their child’s education and learning
  • Welcome parents as active participants in the life of the school
  • Provide easier ways for parents to express their views and wishes.
As a result of this change in legislation, the School Board was disbanded at the end of June 2007 and the new St Fillans Parent Council formed. 


1. This is the constitution for St Fillan’s Primary School and Nursery Parent Council.

2. The objectives of the Parent Council are:-

* To work in partnership with the school to create a welcoming school which is inclusive for all parents.

* To promote partnership between the school, nursery, its pupils, its parents, the RC Church and the wider community.

* To develop and engage in activities which support the education and welfare of the pupils

* To identify and represent the views of parents on the education provided by the school and other matters affecting the education and welfare of pupils.

3. The membership size of the Council will be a minimum of 5 parents of children attending the school and a maximum of 10 parents. Where possible, the membership will reflect and represent the different stages of the school, i.e. members should comprise those with children attending the nursery, the lower and the upper schools respectively. The quorum for Council meetings will be 4 parent members.

4. The Parent Council will be selected for a period of two years, after which members may put themselves forward for re-selection. Any parent of a child at St Fillans Primary can volunteer to be a member of the Parent Council. In the event that the number of volunteers exceeds the number of places stated in clause 3 above, members will be selected by drawing names out of a hat. The Parent Council can arrange for the establishment of Sub-groups to act and to make recommendations on distinct matters but always subject to the final approval of the full Parent Council.

5. A) The Parent Council may co-opt one Church Representative, one Community Representative and one School Representative.

    B) The Parent Council may also invite up to 5 additional co-opted members to assist with carrying out its work. Invited members will serve for 1 year and can be drawn from any source deemed appropriate by the Parent Council including, but not limited to :-

(i) Teaching and Support staff in the school and nursery.

(ii) Members of the wider local community and people with specific expertise that the Parent Council considers to be of value in its work.

The Head Teacher of St Fillans Primary School, or his or her appointed representative, has the right and duty to attend all meetings of the Parent Council.

6. The Chair, Vice-Chair and Treasurer of the Parent Council will be appointed by the Council members immediately following its formation. The Council is free to pay for the services of a Clerk to the Council with funds provided by the Education Authority for that purpose and these funds shall be clearly shown in the accounts of the Council. The Parent Council will be chaired by a parent of a child attending St Fillans Primary School. If the child ceases to be a pupil, a new Chair will be agreed at the next meeting of the Council.

7. The Parent Council is accountable to the Parent Forum of St Fillans Primary School and will report to the Forum at least once a year on its activities on behalf of all parents. If 5% of members of the Parent Forum or any 2 Parent Council members request a Special General Meeting to discuss issues falling within the Council’s remit, the Parent Council shall arrange this. The Parent Council shall give all members of the Parent Forum at least two weeks’ notice of the meeting and shall at the same time circulate notice of the matter, or matters, to be discussed at the meeting.

8. The Annual General Meeting of the Parent Council will be in April each year A notice of the meeting, including date, time and place will be sent to all members of the Parent Forum at least two weeks in advance. The meeting will include:-

· A report on the work of the Parent Council and its committee(s)

· Selection of new parent members to fill any vacancies on the Council

· Discussion of issues that the Parent Forum may wish to raise

· Approval of the accounts and appointment of an auditor

9. The Parent Council will meet a minimum of once every 6 weeks during school term time. Should a vote be necessary to make a decision, each parent member at the meeting will have one vote, with the Chair having a casting vote in the event of a tie. If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Council shall be terminated if the majority of the parent members agree. Termination of membership would be confirmed in writing to the member.

10. Copies of the minutes of all meetings of the Parent Council will be made available to all parents of children and all members of staff at St Fillans Primary School. Copies will be available from the Clerk to the Parent Council and the school office. They will be posted on the school website and PC notice board in the school reception area.

11. Meetings of the Parent Council shall be open to the Parent Forum unless the Parent Council is discussing an issue which it considers should be dealt with on a confidential basis. In such circumstances, only members of the Parent Council and the Head Teacher, or his or her representative, can attend.

12. The Treasurer of the Parent Council will open a bank or building society account in the name of the Parent Council for all Parent Council funds. Withdrawals will require the signature of the Treasurer and one other Parent Council member. The Treasurer will keep an accurate record of all income and expenditure, and will provide a summary of this for each Parent Council meeting and a full account for the Annual General Meeting. The Parent Council accounts will be audited annually by a suitably qualified person. The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council stated in clause 2 above.

13. The Parent Council may change its constitution after obtaining consent from the members of the Parent Forum. Any proposed changes will be posted on the school noticeboard and website and the Parent Forum shall be given reasonable time to respond to the proposal.

14. Should the Parent Council cease to exist, any remaining funds will be passed to the school to be used towards the benefit of its pupils. Should St Fillans Primary School itself cease to exist, any remaining funds will be passed to the Education Authority.



* Parents: Non-resident parents who are liable to maintain or have parental responsibilities for a child

* Carers who can be parents

* Others with parental responsibilities, e.g. foster parents, relatives, guardians and friends who are caring for children under           supervision arrangements

* Close relatives, such as siblings or grandparents caring for children who are not looked after or are under home supervision       arrangements

* The Parent Forum: All parents in the school and nursery

* The Parent Council: A group that is selected to work on behalf of the Parent Forum.


ADOPTED – 21 MAY 2007

AMENDED – 19 MAY 2008


REVIEWED AND AMENDED – January 2019 (Confirmed)



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